Resources & Forms
ADMINISTRATIVE AND LEGAL
ADMIN - Tax Exempt Letter
ADMIN - Reimbursement Policy
ADMIN - Reimbursement Form
ADMIN - Workgroup Access Guide
Articles of Incorporation
ADMIN - Bylaws of Mountain and Plains District 5470 Rotary Youth Exchange
IRS Determination Letter
Check List to be used for issuing the DS2019
Organization Chart
COUNTRY COORDINATOR RESOURCES
Country Coordinator Guide
CC - Best Practices of the Country Coordinator
CC - Timetable
IB - Application Review
IB - English Proficiency Form
IB - Immunization Form
Partner Exchange Agreement
Uniform Memorandum of Exchange - must accompany Partnership Agreement
IB - YEO and CC Guide IB process
CC Training held on 10/23/23 (Zoom recording)
HOST FAMILY RESOURCES
HF Handbook
ADMIN - Presentation
Dept of State - Host Family Welcome Letter
Dept of State - Host Family Rules and Regulations
Taxable Deductions
Host Family Reference Sheet - Contacts & Best Practices
Host Family Recruitment Ideas from Alaska District
How to find Host Families
NEW FLYER - Host an Exchange Student!
CONCERN WITH INBOUND STUDENT
IB - Identifying issues
IB - Behavior Contract
IB/OB - Early Return Process
RYE Youth Protection Policy
WESSEX Incident Report Form
PROCESSING DOCUMENTS FOR INBOUND STUDENT
IB-YEO and CC Guide IB process
English Proficiency Form
IB - Arrival Checklist
Club - District Welcome Letter
IB - Visa Guarantee Form (VGF)
Department of State - Letter to School Administrator
DOS Regulations
Link to Colorado Immunization form - option for multiple languages
CSIET Certification (required by some school districts)
Department of State - Letter to Student
OTHER INBOUND RESOURCES
IB - Procedural Checklist
IB - Single Host Parent form
IB - Travel Policy
Immunization Exemption Info
INSURANCE
Ins. Required for IB and OB
Insurance Privacy Policy
RI Insurance Guidelines
JOB DESCRIPTIONS
JOB DESC. - Youth Exchange Officer (YEO) updated 9-2-20
JOB DESC. - Youth Exchange Counselor (YEC) updated 9-2-20
JOB DESC. - Club Group Coord.
JOB DESC. - Communications Coordinator updated 8-16-24
JOB DESC. - Compliance Officer
JOB DESC. - Country Coordinator
JOB DESC. - District Chair
JOB DESC. - Inbound Coord.
JOB DESC. - Outbound Coord and Outbound Coordinator Timeline of Tasks
JOB DESC. - Rebound Coord.
JOB DESC. - STEP Coord.
JOB DESC. - Trip Coordinator
JOB DESC. - OB counselor Guide
JOB DESC. - YEO Guide NAYEN
MARKETING
HF - Master Presentation PPT
HF - Master Presentation PDF
Presentation (PowerPoint) explaining RYE PPT
Presentation (PowerPoint) explaining RYE PDF
Cost of Participation
Hosting as RYE Informational Event? Customize this Brief Flyer!
RYE is like a Scholarship! fillable PowerPoint slide
NEW FLYER - Host an Exchange Student!
NEW FLYER - Short-Term Exchange Program
How to Recruit Outbound Candidates - Video to help YEOs
OUTBOUND RESOURCES
OB - Handbook
Outbound Applicant Overview
Language Course
Scholarship Application
Scholarship Acceptance Agreement
OB - Returning Home/Document
OB - Tips - Packing
OB - Tips - Travel
OB - Culture Shock (2016)
OB - Visa Guarantee Form (VGF)
OB - Rules Form (Section G)
Host Family Referral Form
APP - Medical Report
APP - Dental Report
VOLUNTEER RESOURCES
2024-25 RYE Schedule of Events
RYE District Volunteer Contact Info
YEAH HUB and PORTAL Guide
IB - YEO and CC Guide IB process
YEO Best Practices Timeline 2024-2025
VIDEO - January 2024 YEO/Club Counselor training
Host Club Agreement 2025-26 (pdf)
Host Club Agreement 2025-26 (fillable form)
Video - Viewing/Editing Outbound Applications in YEAH 10-21-2020
Organization Chart
Master Presentation
Year End Exchange Instruction
Host Family Orientation Form
Updated Guide to Conduct HF Orientation
Host Family Vetting Process
YOUTH SAFETY RESOURCES
RYE Youth Protection Policy
District Youth Protection Policy
62.25 and 62.10 Dept of State Regulations
Rotary Code Of Policies
IB Student Incident Report
https://drive.google.com/file/d/1cH7fiHc9Wrnry0cLXehJu9K_-DzzwRW1/view?usp=sharing
