Resources & Forms

ADMINISTRATIVE AND LEGAL

ADMIN - Tax Exempt Letter
ADMIN - Reimbursement Policy
ADMIN - Reimbursement Form
ADMIN - Capital One CC receipt
ADMIN - Workgroup Access Guide
ADMIN - 2018 RI Directory
Non-Certified Districts as of 2019
Articles of Incorporation
ADMIN - Bylaws
Certificate of Good Standing
IRS Determination Letter
Check List to be used for issuing the DS2019
Organization Chart

 

COUNTRY COORDINATOR RESOURCES

Country Coordinator Guide
CC - Best Practices of the Country Coordinator
CC - Timetable
IB - Application Review
IB - English Proficiency Form
IB - Immunization Form
Partner Exchange Agreement
IB - YEO and CC Guide IB process

 

HOST FAMILY RESOURCES

HF Handbook
ADMIN - Presentation
Dept of State - Host Family Welcome Letter
Dept of State - Host Family Rules and Regulations
Taxable Deductions
Host Family Reference Sheet
Host Family Recruitment Ideas from Alaska District
How to find Host Families

 

CONCERN WITH INBOUND STUDENT

IB - Identifying issues
IB - Behavior Contract
IB/OB - Early Return Process
RYE Youth Protection Policy
WESSEX Incident Report Form

 

PROCESSING DOCUMENTS FOR INBOUND STUDENT

IB-YEO and CC Guide IB process
IB - Arrival Checklist
YEO - District Welcome Letter 2019
IB - Visa Guarantee Form (VGF)
Department of State - Letter to School Administrator
DOS Regulations
Link to Colorado Immunization form - option for multiple languages

 

OTHER INBOUND RESOURCES

IB - Procedural Checklist
IB - Single Host Parent form
IB - Travel Policy
Immunization Exemption Info

 

INSURANCE

Ins. Required for IB and OB
INSURANCE - Claim Form
INSURANCE - File Claim 2017/18
INSURANCE - Travel Assistance
INSURANCE - CLASS 1 Ben 2019-20
INSURANCE - CLASS 2 Ben 2019-20
Insurance Privacy Policy
RI Insurance Guidelines

 

JOB DESCRIPTIONS

JOB DESC. - Youth Exch. Officer
JOB DESC. - Youth Exch. Counselor
JOB DESC. - Club Group Coord.
JOB DESC. - Communications Coord.
JOB DESC. - Compliance Officer
JOB DESC. - Country Contact
JOB DESC. - District Chair
JOB DESC. - Inbound Coord.
JOB DESC. - Outbound Coord and Outbound Coordinator Timeline of Tasks
JOB DESC. - Rebound Coord.
JOB DESC. - STEP Coord.
JOB DESC. - Trip Coordinator
JOB DESC. - OB counselor Guide
JOB DESC. - YEO Guide NAYEN

 

MARKETING

HF - Master Presentation PPT
HF - Master Presentation PDF
Presentation (PowerPoint) explaining RYE PPT
Presentation (PowerPoint) explaining RYE PDF
Cost of Participation
Countries We Exchange With
Hosting as RYE Informational Event? Customize this Brief Flyer!
RYE is like a Scholarship!

 

OUTBOUND RESOURCES

OB - Handbook
Outbound Applicant Overview
Language Course
Scholarship Application
Scholarship Acceptance Agreement
OB - Returning Home/Document
OB - Tips - Packing
OB - Tips - Travel
OB - Culture Shock (2016)
OB - Visa Guarantee Form (VGF)
Host Family Referral Form
APP - Medical Report
APP - Dental Report

 

VOLUNTEER RESOURCES

2019-20 RYE Calendar of Events
RYE District Volunteer Contact Info
YEAH HUB and PORTAL Guide
IB - YEO and CC Guide IB process
Host Club Agreement 2020-2021
YEO - Go-To-List
Organization Chart
YEO Best Practice Timeline 2019
Master Presentation
Year End Exchange Instruction
Host Family Orientation Guide
Host Family Vetting Process

 

YOUTH SAFETY RESOURCES

RYE Youth Protection Policy
District Youth Protection Policy
62.25 and 62.10 Dept of State Regulations
Rotary Code Of Policies
IB Student Incident Report